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Building a Case for Building Maintenance

5 Reasons to Create a Building Maintenance Plan Today

Think for a moment about owning a building the way you think about owning a car. To get the most mileage out of your vehicle, you must rotate and replace your tires, check and change your oil, and take it in for regular tune-ups. Owning a commercial office building works much the same way. To keep your building a safe, attractive and comfortable place to work, maintenance is key.

So how often should a building owner think about building maintenance? All the time. The fact is, resale values are typically higher for buildings that have been well maintained. And building owners who want to attract and keep long-term tenants invest in building maintenance. Need more reasons to take building maintenance seriously? Here are five:

  1. You can fix minor problems before they become major ones.

This applies to everything from keeping on top of pest control to regularly cleaning roof drains. Neglected drains can clog and lead to costly damage to landscaping, roofs, and interior ceilings and walls. And although insects and rodents may be small, they can affect your bottom line in a big way. The longer you wait to fix small problems, the higher the cost of repairs.

  1. You can extend the life of your property.

Building owners and managers who don’t pay careful attention to ongoing property maintenance risk the premature failing of materials and equipment—from drywall and ceiling tiles to parking lot asphalt and HVAC units. That means inconveniencing tenants by posting “out of order” signs, compromising tenant comfort and productivity, and spending money on avoidable, costly, and disruptive repairs.

  1. You can avoid flushing money down the toilet.

You know that perpetually leaky faucet in the office restroom? It’s costing you money. According to data compiled by the United States Environmental Protection Agency, a leaky faucet that drips at the rate of one drip per second wastes more than 3,000 gallons of water per year—water you’re paying for. Common, easily correctable leak culprits include worn toilet flappers, dripping faucets, and leaking valves.

  1. You will put safety first.

As a building owner, keeping your tenants and employees protected and happy is your first priority. That means ensuring that your electrical circuits are safe and unexposed, staying on top of fire alarm and fire extinguisher performance, and making sure your elevators, doors, windows, and ventilation systems are operating efficiently and effectively. It also means providing and maintaining sufficient indoor and outdoor lighting and taking care of building grounds, especially following severe weather.

  1. You’ll start viewing maintenance as a way of life.

To keep on top of building maintenance, prepare a maintenance schedule (for both the exterior and interior of your building), along with a record of building problems and fixes—from repainted walls to repaired electrical circuits. Knowing what’s ahead of—and behind—you will help keep maintenance top of mind and keep your bottom line in tip-top shape.

Don’t have the time to think about building maintenance all the time? Hire a professional building management company. When you do, you’ll have constant access to an in-house point of contact and a company backed by qualified professionals—from electricians and plumbers to painters and landscapers. It’s their job to ensure regular inspection and maintenance of your property to your workplace is always up and running.

Good operational planning and a regular investment in building maintenance are far less expensive and inconvenient than dealing with the consequences of neglect.

Andy Anderson is a partner at The Anderson Group in Albany, NY. To learn about The Anderson Group’s property management services, which include housekeeping, landscaping and grounds maintenance, HVAC services, electrical and plumbing services, and life safety, call Susan Touhey at 518-458-7726 or email


Posted in Ask The Expert, Managing Your Business, Office Housekeeping Services, Office Productivity, Office Space Efficiency | Tagged , , , , , , | Comments closed

Bohler Engineering Moves In and Moves Up with The Anderson Group

Bohler Engineering The Anderson Group office space 17 Computer Dr Albany NY

Bohler Engineering is leasing 7,000 sq ft of office space from The Anderson Group at 17 Computer Drive West, Albany NY

Bohler Engineering, a civil engineering firm with offices throughout the northeast, needed new office space to house its thriving—and growing—Albany office.

Chris Boyea, Bohler Engineering’s Albany branch manager, said he was aware of The Anderson Group’s “track record and reputation for providing excellent service to their tenants,” so the firm partnered with The Anderson Group and set off on a search for new space.

 They found it. Four months ago, Bohler Engineering moved to 17 Computer Drive West, an Anderson Group property. Although it wasn’t a big move in terms of distance (they were moving just down the street from their previous office building), Boyea said the move was a big step up in terms of space and growth potential.

17 computer drive, albany ny, wolf road, the anderson group

17 Computer Dr West – offers completely renovated office space and is located right off of Wolf Road in Albany NY

Bohler Engineering, which provides commercial site development and residential land development services for hotels, fast-food restaurants, and retail outlets for major national and local clients, pinpointed location as a key factor in its search for new space. Bohler Engineering’s Albany office staff manages projects across New York State (north of the Tappan Zee Bridge) and throughout Vermont. In addition, its employees hail from counties throughout the Capital Region and depend upon a centralized office location within walking distance of restaurants and shopping.

“We have 14 years under our belt being located off of Wolf Road, and we love the area. We didn’t want to move very far,” Boyea says. “The work we do, the clients we service, and the people we employ depend upon access to Wolf Road, Albany International Airport, and the major highways. This is where we need to be.”

Bohler’s new office, totaling more than 7,000 square feet (an increase of 3,500 square feet over its previous office space), is made up of individual offices and open spaces designed for employee collaboration and staff meetings.

“Our new office gives us the perfect amount of space for now, plus some growing room—whether it’s in our existing building or somewhere else in The Anderson Group’s portfolio,” Boyea said. “We already took the step of putting down options on future-growth space with The Anderson Group.”

Boyea said The Anderson Group worked hand-in-hand with Bohler and its interior design team prior to and during move-in. He said he was also impressed with the leasing process, calling it “straightforward and seamless.” And he is quick to add that The Anderson Group’s attention to detail and responsive service doesn’t end when the lease is signed.

“Quality and follow through are the words that come to mind when I think of The Anderson Group. If they say they are going to do something, they do it,” Boyea said. “The staff is polite, and the upkeep is great. They are in it for the long haul, and they give us the professional image we want to project.”


Posted in Albany NY Business, Commercial Office Space, General News, Office Space Efficiency, Tenant News | Tagged , , , , , | Comments closed

How to Find Your Next Office Space

Finding Office Space in Albany NY

Finding your next office space. It’s easier than you think.

Maybe you’re an entrepreneur ready to make the leap from home office to leased space. Maybe your business is expanding and onboarding new employees. Or maybe you have too much space and are spending money on square footage you don’t need. Regardless of your business and space needs, the search for a new office may seem like a daunting task. It doesn’t have to be. In fact, your search boils down to a few key decisions.

Establish your budget.

It’s a good idea to use your monthly revenue and expense reports to determine the size and type of office you can afford. But rent is only part of the picture. You’ll also need to consider the cost of office supplies, furniture, utilities, and any technology needs. Although it varies by industry, you generally don’t want to spend more than 10 percent of your revenue on office space.

Pinpoint your desired location.

There are many factors to consider when choosing your office location. Do you want to be close to your customers, or do you prefer a central location for your employees? Is visibility and easy access important? Location will impact your search in more ways than one. Commercial office space is classified by the Building Owners and Managers Association (BOMA). See sidebar at bottom.

Determine your space needs.  

When looking for office space, it’s important to know how many offices, workstations and conference rooms you will need and how many employees you need to accommodate. This will help your leasing representative understand your space needs and get you the best office for your budget. Some property management and leasing companies offer free space-planning services that will give you a more robust, expert assessment of your current office environment and future needs, including workflow, space usage, amenities, energy efficiency, leasing costs, and technology requirements.

Pound the pavement (or hit the Internet).

Websites like are a good place to start your commercial real estate search. Or you can start by driving around desirable areas and taking note of leasing signs. Once you’ve narrowed down your list, make an appointment to tour the spaces. To save time, request floor plans and lease rates prior to scheduling a building tour.

“Interview” property managers.

Be sure to schedule a meeting with the property-management company or landlord to discuss leasing terms and obligations before signing a lease. This is also a good opportunity to make sure you fully understand what is – and is not – included in your lease agreement.


Commercial Office Space Building Classifications

Location, building age and a host of other factors impact the lease rates you can expect to pay. According to the Building Owners and Managers Association International (BOMA), office building classes are defined as follows:

Class A
Most prestigious buildings competing for premier office users with rents above average for the area. Buildings have high-quality standard finishes, state-of-the-art systems, exceptional accessibility and a definite market presence.

Class B
Buildings competing for a wide range of users with rents in the average range for the area. Building finishes are fair to good for the area and systems are adequate, but the building does not compete with Class A at the same price.

Class C
Buildings competing for tenants requiring functional space at rents below the average for the area.

Ready to begin your new office search in the Albany NY area?

The Anderson Group can help. Contact Susan Touhey at 518-458-7726 or


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Is Solar Energy Office Space Smart for Business?

Using solar energy is good for business – your business.

Spring has finally arrived in the Capital Region, and with it, more daytime hours. This is a double dose of good news for businesses that benefit from solar energy. When your business, property management company or commercial landlord invests in solar, you reap the benefits of reducing electrical usage, heating and cooling costs, and your carbon footprint. How? Solar power offsets a portion of the electricity you or your building owner purchases from the utility and, ultimately, offsets your electric bill.

We know firsthand. In 2014, The Anderson Group contracted with Rhinebeck-based Hudson Solar to install 189 solar panels on our executive suites building at 125 Wolf Road, Albany NY. The installation is projected to yield savings of $190,000 over 25 years – savings that don’t just improve our bottom line but benefit our tenants, as well. Our investment in solar is part of The Anderson Group’s multi-million dollar building upgrade program and reflects our commitment to energy efficiency.

The Anderson Group is not alone. Studies show that commercial solar installations increased by 487% in the past five years alone, and the Solar Energy Industries Association (SEIA) reports that “major U.S. corporations, including Walmart, IKEA and Macy’s, are going solar at an incredible rate.”

How does our “going solar” benefit your business? There are two big advantages.

Going Green Saves Green

Buildings that take advantage of solar energy typically achieve 15 to 25 percent in after-tax returns, equating to thousands of dollars in savings each year. And because solar panels are most effective during the day, they offset power from the grid when the utility is charging the most. As property managers utilizing solar power, we can sell the surplus electricity generated by our solar panels to the utility company, reducing our – and our tenants’ – monthly electricity bill. Use of solar power also lowers our Common Area Maintenance (CAM) costs – savings that get passed along to our tenants.

Green Will Look Good on You

Going solar makes a powerful statement to customers and current and prospective employees alike that your company cares about our community and the environment. When your business benefits from use of solar power, you send the message that you’re using clean, sustainable, cost-efficient energy to reduce fuel consumption, emissions and pollution. It can be a great public relations tool. After all, an environmentally responsible image is good for business and community relations.

solar energy office space

125 Wolf Road Executive Suites installed solar panels to save energy and cost.

To learn more about The Anderson Group’s investment in solar energy, or to inquire about available space in our solar-enhanced executive suite building at 125 Wolf Road, contact Susan Touhey at 518-458-7726 or



Posted in Ask The Expert, Commercial Office Space, Commercial Property Management, Energy Efficiency, Executive Suites, General News, Office Productivity, Office Space Efficiency | Tagged , , , , , , , , , , , , | Comments closed


Your Office Space Planning Questions Answered

It’s no secret that your office layout can make or break office productivity. Studies show that workplace design impacts employee performance, engagement and innovation.

office space planning 101

In a recent Gensler U.S. Workplace Survey, a nationwide study of 2,035 professionals, researchers found that “only one in four U.S. workers are in optimal workplace environments. The rest are struggling to work effectively, resulting in lost productivity, innovation and worker engagement.” According to Gallup, “employee disengagement in the U.S. is a serious issue that costs U.S. companies $450 billion to $550 billion every year.”

Based upon these statistics alone, it’s clear that space planning entails much more than finding a sunny spot for your potted plants. But you don’t have to hire a costly interior design company to handle your office space planning needs. Instead, look for a commercial realtor or property management company that offers free space planning services as part of your lease agreement. Many have in-house professional designers who will help you determine circulation patterns and provide scaled floor plans for open space, furniture and equipment.

But where do you start? Use these questions to lead your discussion with a commercial space planning professional:

How much space will I need?

Start by asking yourself how many people will be working in your new space – and on what kinds of tasks. Office designers typically plan for anywhere between 150-200 square feet per employee. If you expect to add employees, you’ll want to incorporate some flexibility into your space planning process. To accommodate future growth, it’s smart to add 10% to 20% to the total square footage.

What do I want my office space to communicate about my company?

Your office design and layout says a great deal to internal and external audiences. A functional, efficient and aesthetically pleasing office layout will give your space an identity and help your employees promote and live your brand. Whether you express your brand through use of colors and logos or communicate your brand via furniture, décor and lighting, your office layout and design influence the way the public and your employees view – and experience – your company.

How do I arrange my office for maximum productivity?

If you determine the location of your copier based upon available electrical outlets, you’re probably not giving full consideration to office workflow. It’s well worth taking the time to meet with a design professional to figure out the most efficient and productive layout for your office. A good property management company or commercial landlord will help you tailor your space to fit your needs, not force fit your needs into a predetermined space.

How do I want my employees to work and interact?

Gensler reports that the most effective office layouts allow for employee focus and collaboration. That means providing spaces that allow employees to concentrate on their individual responsibilities, as well as creating meeting spaces that facilitate employee interaction, collaboration and idea generation.

The bottom line is, there’s no such thing as one-size-fits-all office space. Before you make your next office move or embark on your next office reconfiguration, invest time in thinking about your business goals, employees, and desired office culture. The time you spend can positively impact both employee satisfaction and productivity.


Need help with office planning to better fits your needs?

Take advantage of The Anderson Group’s Smart Office Audit. The Smart Office Audit is a free, expert assessment of your current office environment and future needs, including workflow, space usage, amenities, energy efficiency, leasing costs, and technology requirements. The Anderson Group has helped companies save thousands of dollars a month by making changes to their current office space, as well as recommending what to look for in a new location, if it’s time to move.

To learn more, or to schedule your own complimentary Smart Office Audit, call The Anderson Group at 518-458-7726.Smart Office Audit logo


Posted in Albany NY Business, Ask The Expert, Commercial Office Space, General News, Managing Your Business, Office Productivity, Office Space Design, Office Space Efficiency, Smart Office Audit | Tagged , , , , , , , | Comments closed